Are you trying to find a method for improving your company’s invoice processing?
Do you feel that handling invoices are one of the most stressful aspects of your business?
You have to ensure that you send your invoices on time and that you get paid on time. You also want to ensure that you have your invoices at hand so you can keep track of your company’s finances.
So, what exactly do you have to do?
Here’s our strategy for improving invoice management:
Create Automated Invoices
Rather than having to manually create an invoice each time, it’s always best to follow an automated invoicing process. You can try an invoice generator to make your invoices within a few minutes.
Once you create this invoice you should save it as a PDF. Make sure you also print out two copies of the invoice.
What to Put On an Invoice
The next step is to determine what you’ll put on your invoice. Make sure you include your company’s name, address, tax identification number, and contact information.
In the middle of the invoice, including a description of the services for which you’re requesting a payment. Put clear instructions on how your client can send you the payment.
To make things easy for them, you might want to include a link or QR code to a payment authorization service. You also want to include the date for when you expect payment. Deadlines for invoices vary, but you should receive your payment within 7 to 30 days as a general rule.
You should also thank your client for conducting business with you. Leave a short note at the bottom of the invoice. Type your phone number and email address so that they can contact you in case there are any issues.
The next step is to ensure you send your invoices on time. Once you’ve created an invoice, make sure you send it as an email to your client.
Attach the PDF version of the invoice to the email. Once you’ve sent it, then mail out one of the printed copies to your client. Try to do it on the same day or the next business day at the latest.
When you receive your payment for the invoice, write a note of the date received on your printed copy. Keep this printed copy aside for future reference.
You should also keep track of this in a spreadsheet. Take a scan of the invoice with your note to store on your computer.
Start Improving Invoice Management
Now you know how to go about improving invoice management and you won’t have to worry about not receiving your payments on time.
You want to start by using an automating invoicing process. You’ll use an online generator to create an invoice within a few minutes. Use our guidelines to create different types of invoices for your clients.
Make sure you send invoices via email. Send a printed copy to your clients as soon as possible. Ensure that you keep records of your received payments.
You can find more business tips on our blog!