How to Have an Efficient Video Conference

Medium Buzz28 October 20222 Mins read150 Views

How to Have an Efficient Video Conference

You must follow specific steps to conduct an influential video conference. For example, you must position the camera in a neutral position to get the best angle for your face and avoid distractions. Lighting and scheduling are also important aspects of a video conference.

Multipoint video conferencing

Multipoint video conferencing is an excellent tool for businesses with employees in many locations. It allows participants to share screens and reduces the cost of traveling. Multipoint video conferencing software supports various features, such as high-definition video and high-quality audio systems. In many cases, businesses can use multipoint video conferencing software to connect with all of their clients in one room. It can also be an efficient replacement for face-to-face meetings. You may also want to use a premium video conferencing device such as the ones from https://neat.no/ for a far better video conferencing experience.

Checkpoints

Engineers often complain about checkpoint meetings because they are boring and waste time. However, checkpoint meetings become worthless when team members are not engaged in the process. They need to provide detailed updates or mentally check out for 15 minutes. This may work for short-fix meetings, but can be disruptive if they last too long. Creating checkpoints helps keep the meeting from getting off track. To keep your video conferencing session on track, ensure you have pre-planned times when the team can easily pause and resume. If you plan to hold multiple meetings in one day, schedule each meeting to last for a specified time.

Lighting

If you’re hosting a video conference, setting up the room with proper lighting is essential. Inadequate lighting will create a silhouette effect and make it difficult for participants to see each other. Inadequate lighting can also make a participant’s face appear blown out. Proper lighting is vital for business meetings with key stakeholders, team meetings, company-wide events, or customer-facing webinars. The lighting should be soft and diffused to avoid harsh shadows. It should be a little light, as this will overpower other participants. The ideal video conference lighting should also be based on natural light.

Agenda

A well-thought-out plan is vital for a productive video conference. Without one, a video meeting can quickly go off-track, with discussions diverging from the primary point. Moreover, it is easy for attendees to get sidetracked by topics that need to be more relevant to their jobs or roles. The agenda should be clearly defined, so everyone knows what is expected of them. If a discussion veers from the topic, you can quickly remind participants to return to the schedule. In addition to the plan, you should also ensure that the technology is working correctly.

External audio options

Adding an external microphone can improve the sound quality of your video conference. An excellent external microphone features a directional microphone that prioritizes the voice-over off-axis noises. It also automatically equalizes vocal frequencies. An external microphone should be compatible with the audio settings in your video conferencing protocol.

Using an external microphone will also improve the quality of your audio, as built-in computer microphones are designed for something other than high-quality recording. This means that the sound you hear may sound distant and pick up noise from the room. An external microphone can solve this problem and is easy to install.